Admin Cum Executive Assistant

Responsibilities:

Administrative Support:

• Manage the Director’s calendar, scheduling appointments, meetings, and travel
  arrangements.
• Prepare and distribute correspondence, reports, presentations, and other documents.
• Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of
  documents.
• Assist in general office duties such as ordering supplies, handling mail, and maintaining
  office equipment.

Executive Support:

• Provide high-level administrative support to the Director, handling confidential information
  with discretion.
• Anticipate the Director’s needs and proactively manage tasks to optimize their productivity.

Communication and Coordination:

• Facilitate communication between the Director and internal teams, ensuring clear
  dissemination of information.
• Coordinate with other departments to streamline workflows and enhance collaboration.
• Liaise with external partners, clients, and vendors on behalf of the Director, maintaining
  professional relationships.
• Effective communication with freelancers using Upwork, Fiverr or any other platform
  assigned by management.

Ad hoc Support:

• Undertake special projects and assignments as directed by the Director.
• Adapt to changing priorities and assist in resolving any urgent issues that may arise

Collaboration:

• Work closely with development and operations teams to understand application
  requirements and infrastructure needs.
• Collaborate with cross-functional teams to troubleshoot and resolve issues
  efficiently.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Must be fluent in English (written and verbal both).
• Ability to work in a fast-paced environment.
• Exceptional organizational and time management skills, with the ability to multitask and
  prioritize effectively.
• Strong communication and interpersonal skills, with a professional and approachable
  demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant
  software.
• Ability to handle confidential information with integrity and discretion